USAID Ethiopia is currently seeking applications from the eligible applicants for the post of USAID Development Program Specialist (Disaster Management) in Ethiopia.
General Statement of Purpose of the Contract
The ALT Office manages a large and complex portfolio that encompasses Development Assistance and Title II-funded activities to improve the food security and nutrition, build the resilience of vulnerable households, and strengthen disaster risk management capacity at both national and community levels in Ethiopia.
The Program Management Specialist (Disaster Risk Management Specialist) fulfills a key role in the USAID/Ethiopia Office of Assets and Livelihoods in Transition (ALT). The DRM Specialist will serve as a Contracting/Agreement Officer’s Representative for activities as assigned by the office management. These activities may include Title II or DA-funded activities that support the national DRM system and community-managed disaster risk reduction activities to increase communities’ long-term resilience to shocks through the implementation of disaster risk measures, as assigned. In addition, the DRM Specialist assumes a technical advisory role and provides expertise throughout the full cycle of disaster risk management including early warning, preparedness, prevention, response, and recovery. The DRM Specialist will participate in disaster assessments and DRM activity design, provide technical guidance for the partners, coordinate with other sections of ALT office and broader Mission, and represent USAID at various DRM fora and working groups. The DRM specialist will collaborate closely with the National Disaster Risk Management Commission (NDRMC) and Early Warning and Response Directorate in the establishment of a comprehensive and integrated disaster risk management system. The DRM Specialist is a member of the ALT DRM Team and reports directly to the DRM Coordinator.
Statement of Duties to be Performed
PROGRAM MANAGEMENT, DEVELOPMENT, AND OVERSIGHT (50%)
- Serves as AOR/COR or activity manager for assigned activities, which may include Title II or DA-funded community-managed disaster risk reduction activities to increase communities’ long-term resilience to climate, health and conflict shocks through implementation of disaster risk measures to help communities plan for shocks, or other disaster risk management capacity building activities, as assigned. As such, the incumbent will provide technical assistance and direction throughout the implementation of these activities, valued at approximately $25 million, to be assigned upon successful completion of mandatory training.
- As AOR/COR conducts regular site visits to review activity implementation and meet with beneficiaries. Based on the information collected during field visits, it communicates findings and recommendations to ALT Office management and, as appropriate, to Implementing Partners and GOE counterparts.
- Prepares technical and program documentation, such as briefing papers, fact sheets, letters, cables, and memos for information and action for ALT-managed activities. Programmatic documentation may include program descriptions, terms of reference, and statements of work for acquisition and assistance actions, amendments, modifications, incremental funding requests, illustrative budgets, and justification memos for exceptions to the competition.
- Maintains responsibility for the financial management of assigned activities, which includes ensuring that obligations, expenditures, and budget pipelines conform to action plans and USAID regulations; ensures appropriate and timely incremental funding of activities.
- Reviews performance reports ensuring that Implementing Partners are in compliance with host-government agreements and with the performance expectations outlined in their work plans and in their contract(s)/agreement(s) with the ALT Office.
- Ensures that Implementing Partners are in compliance with all relevant USAID regulations and procedures. Applies specific and in-depth knowledge of applicable USG laws, legislative directives, and regulations.
- Based on personal observations, assessment reports, performance statistics, and other available data makes programmatic recommendations to the ALT Office management and Implementing Partners.
- Maintains AOR/COR files in accordance with USAID regulations.
B. DRM TECHNICAL ADVISORY RESPONSIBILITIES (25%)
- Works with USAID Mission team and implementing partners to achieve and contribute to the Mission’s Development Objective 1 of strengthening disaster risk management, and the objectives of the Feed the Future Initiative, Global Climate Change Initiative, and the Office of Foreign Disaster Assistance (OFDA).
- Supports NDRMC and Early Warning and Response Directorate in the establishment of a comprehensive and integrated disaster risk management (DRM) system, through assessing their needs, providing technical assistance and designing the programs to support the national DRM system. Engages and assists NDRMC with their implementation of the Disaster Risk Management Strategic Program and Investment Framework (DRM SPIF).
- Participates in the seasonal food security assessments, disaster risk assessments, development of Humanitarian Requirement Document (HRD), post-disaster needs assessment and mapping of the disaster risk and response and ensures effective and targeted information flows for the different stakeholders including USAID, other donors, development and humanitarian partners, and communities for their decision making related to disaster risk management.
- Ensures clear and strong linkages between different cycles of DRM, such as early warning information, preparedness, and contingency planning, and informs timely emergency response planning, resource mobilization and effective response coordination. Develops and maintains the mechanisms for effective use of early warning information for food security and Livelihoods interventions and emergency response planning through coordination with other sections of the Mission including the Emergency Response Team, OFDA Team, Food Security Team and EG&T Office.
- Advises and provides guidance to the partners on disaster risk management activities. Increases awareness of DRM activities and results within the USAID Mission, broader donor groups and the Government of Ethiopia.
- Tracks key DRM and humanitarian assistance indicators and provide guidance to the partners on tracking, reporting, documenting, and use of these indicators.
- Mainstreams DRM into other Title II and DA funded projects such as DFSAs, PARA and relief food assistance.
- Participates in DRM Technical Working Group, the main forum at NDRMC, and Early Warning Task Force, and Emergency Task Force (ETF) meetings with the Government of Ethiopia, other donors and partners. Represent U.S. Government at these forums and provide presentations, updates, feedback and stance in specific technical subjects.
- Strengthens institutional capacity of the Government of Ethiopia at Federal, Regional, Zonal level and other NGO partners for disaster risk management coordination and collaboration.
- Enhances community resilience, disaster preparedness and mitigation capacity through programs that improve community access to early warning information, implementation of small scale disaster preparedness projects and mitigation plans, building community structures, and Livelihoods diversification. Provide pieces of training and workshops.
- Develops consultancy scope-of-works for technical/training assistance related to the different components of USAID activities.
MULTI-STAKEHOLDER ENGAGEMENT AND REPRESENTATION (25%)
- Establishes and maintains effective partnerships with the Government of Ethiopia counterparts including at NDRMC and Ministry of Agriculture and their regional bureaus. Ensures smooth and productive communication and collaboration between USAID and the GOE counterparts on sensitive topics, including disaster risk management and resilience.
- Represents USAID/Ethiopia on key technical groups and steering committees such as the Government of Ethiopia’s Disaster Risk Management Technical Working Group (DRMTWG), Early Warning Task Force, and DRM Agriculture Task Force.
- Represents USG interests in joint discussions with various levels of Government of Ethiopia counterparts about disaster risk management and resilience. Provides evidence-based analysis for effective programming in a diplomatic manner.
- Establishes and maintains effective partnerships with donor and partner counterparts.
- Prepares and delivers presentations to high-level government officials and various stakeholders on USAID’s disaster risk management and resiliency programs and activities at local, regional and international workshops and conferences.
The contractor is eligible for temporary duty (TDY) travel to the U.S., or to other Missions abroad, to participate in the “Foreign Service National” Fellowship Program, in accordance with USAID policy.
The employee will be directly supervised by the Disaster Risk Management Team Leader and take general direction from the ALT Office Chief and/or Office Deputy. The DRM Specialist should require little supervision in carrying out routine responsibilities, and only general guidance for most tasks. The scope and flexibility of the duties will demand a great deal of initiative to identify and test innovative approaches and solutions to complex situations and the ability to work independently.
- EDUCATION: Master’s Degree in Disaster Risk Management, Humanitarian Assistance, Public Policy, Environment, Agriculture or a related field is required.
- PRIOR EXPERIENCE: Minimum of 5 years of progressively responsible experience in designing, implementing or managing projects and programs in early warning, disaster risk management, resilience building, climate change adaptation, food security or emergency response.
- LANGUAGE: Fluency in English (Level IV) written and oral. Fluency in Amharic (Level IV) written and oral.
- Group life insurance, medical coverage, annual leave and sick leave.
- Meal allowance and miscellaneous benefit allowance.
MARKET VALUE: FSN-11, $22,927 to $41,263 annual basic salary
- In accordance with AIDAR Appendix J and the Local Compensation Plan of USAID/Ethiopia. Final compensation will be negotiated within the listed market value.
PERIOD OF PERFORMANCE:
- One year. May include annual options/extensions for the full five years, and the option to renew. Prior to exercising any annual options/extensions or renewal, the Mission undertakes a subsequent review based on personnel support, budget, and any additional hiring freeze guidance or approval requirements that may be issued in the future.
PLACE OF PERFORMANCE:
- US Embassy, Entoto Road, Addis Ababa with possible travel as stated in the Statement of Work.
How to Apply
CLOSING DATE/TIME FOR RECEIPT OF OFFERS: October 31, 2019 before and/or on 5:00PM Ethiopian local time (close of business).
PRESENTING AN OFFER
- Eligible Offerors are required to complete and submit the offer form DS-174 Application for U.S. Federal employment along with a cover letter and resume written in English. The DS-174 Application form can be found in the U.S. embassy website https://et.usembassy.gov/embassy/jobs/
- Copies of credential documents (i.e., degree, training certificates, etc.);
- Application must be submitted ONLY via firstname.lastname@example.org and the email subject must say– solicitation 72066319R100020 – USAID Development Program Specialist (Disaster Management). This solicitation is also accessible on https://www.usaid.gov/ethiopia/vacancy-announcement/fsn-disaster-mgt-specialist-oct-2019.
- Please submit the application only once; and
- Late and incomplete applications will not be considered; the application must be submitted before or on the date of filing at 5 p.m. (Close of business).
- To ensure consideration of offers for the intended position, Offerors must prominently reference the Solicitation number in the offer submission.
LIST OF REQUIRED FORMS FOR PSC HIRES
Once the Contracting Officer informs the successful Offeror about being selected for a contract award, the CO will provide the successful Offeror instructions about how to complete and submit the following forms.
- Medical History and Examination Form (Department of State Forms)
- Questionnaire for Non-Sensitive Positions (SF-85)
- Finger Print Card (FD-258)
EQUAL EMPLOYMENT OPPORTUNITY: The U.S. Mission in Ethiopia provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation. USAID/Ethiopia also strives to achieve equal employment opportunity in all personnel operations
Deadline Date: October 31, 2019