Senior Finance and Administration Manager

Finance and Administration Manager

Resident Senior Finance and Administration Manager: Ethiopia

The National Democratic Institute for International Affairs (NDI) seeks a Resident Senior Finance and Administration Manager to manage the financial, administrative, and logistical aspects of NDI’s Ethiopia program including oversight of the program’s multiple subgrants. The Resident Senior Finance and Administration Manager will be supported by a Subgrants Manager and several junior support staff. This position is based in Addis Ababa, Ethiopia and reports to the Resident Senior Director.

The Senior Finance and Administration Manager will be responsible for administering in coordination with the Institute’s headquarters in Washington, DC. financial and administrative aspects of NDI’s multi-million dollar Ethiopia program which includes a large subgrant component.The Resident Senior Finance and Administration Manager will manage the accounts, provide oversight for the accounting department, manage the administrative and financial operations in Addis Ababa, monitor field expenses against the budget for the grant, supervise all Administration staff including Human Resources and Accounting staff, share information with program and financial management teams in Addis Ababa and Washington, DC, and ensure compliance with US government financial/programmatic reporting requirements and NDI policies and procedures. The Resident Senior Finance and Administrative Manager will supervise staff responsible for overseeing subgrants issued to Ethiopian organizations. The Resident Senior Finance and Administration Manager will be the communications liaison on financial reporting and clearance matters with relevant national institutions in Ethiopia and with NDI International Accounting team in Washington, DC.

Responsibilities:

Finance

  • Provide oversight of financial operations in the field for a $9.3 million dollar program, funded by USAID
  • Manage all aspects of accounting for the Ethiopia field office, including the direct supervision of accounting personnel
  • Monitor program expenditures, monthly field expenses of between $25,000 to $60,000, including budget to actual expenses, and reporting on financial results and cost projections to management in Ethiopia and Washington, DC
  • Use accounting and financial systems to support quality delivery of work
  • Train and guide field office accountants on NDI’s policies and procedures, donor grant compliance requirements, and bookkeeping and internal controls, provide advice and guidance to a Subgrants Manager
  • Oversee compliance with internal controls and accounting procedures
  • Ensure all financial and accounting reports are prepared and submitted in a timely manner
  • Oversee financial management capacity building activities for local partners-legislative and/or civil society organizations, their financial reporting, and potential donor specific audits
  • Manage field grant audits and assist DC on grant audits

Administration

  • Support the Resident Director with day-to-day internal operations of the Ethiopia office
  • Liaise with NDI’s DC-based Southern and East Africa team and administrative departments to ensure all significant administrative issues are addressed and resolved appropriately, and that all follow-up is performed as requested
  • Provide guidance and counsel to international and local staff on administrative and human resource matters, in consultation with DC-based Human Resources Manager
  • Ensure compliance with national laws, NDI and donor administrative and reporting requirements, as well as appropriate implementation of field office policy manuals and handbooks
  • Implement administrative and human resources systems, in consultation with Ethiopia management and relevant DC-based staff, to support NDI’s programs in Ethiopia
  • Supervise a team of administration staff
  • Regularly review security plans and adapt NDI’s practices and profile as necessary
  • Serve as a point of contact for security issues for NDI-Ethiopia (Resident Director is the primary contact)
  • Work with program staff to determine current and projected recruitment needs and assist in hiring, training and supervising local staff
  • Update job descriptions for national staff to accurately reflect responsibilities and processes within the organization and ensure ongoing competitive compensation in coordination with Resident Director and DC-based Human Resources staff, when necessary

Qualifications:

  • Bachelor’s degree in finance, accounting, business administration and/or a related field; Additional years of relevant work experience may be substituted for educational requirement on a one-for-one basis
  • A minimum of ten (10) years of relevant experience in financial management, accounting, and administration, preferably for an international NGO working with USAID funding
  • Knowledge of budgeting, budget oversight, generally accepted accounting principles and the practical application of financial systems
  • Ability to design and implement accounting systems suitable to a challenging and volatile environment with unreliable and sometimes nonexistent infrastructure
  • Demonstrated management experience for organizations with international operations, ability to organize and monitor effective workflow
  • Demonstrated experience interpreting and administering policies pertaining to local national labor codes
  • Strong interpersonal skills and demonstrated ability to communicate clearly, effectively, and with cultural sensitivity in writing and verbally with a diverse group of co-workers, partners, and the general public
  • Previous experience with international grants administration preferred
  • High level of attention to details in all aspects of work responsibilities
  • Written and verbal communications skills combined with the ability to work collaboratively with Washington-based finance and human resource staff, as well as program staff in Ethiopia
  • English language proficiency required
  • Experience with spreadsheet applications (Microsoft Word and Excel preferred)
  • Quicken/Quickbooks experience helpful
  • Ability to analyze and interpret governmental and organizational rules and regulations, including Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, 2 CFR 200

Comments:

Applicants need to possess appropriate work authorization to work in Ethiopia at the time of application.

NDI welcomes and supports a diverse, inclusive work environment. As such, our commitment is to promote equal employment opportunities (EEO) for all applicants seeking employment and NDI employees. NDI makes employment decisions based on organizational needs, job requirements and individual qualifications without regard to race, color, religion, sex, national origin, age, disability, marital status, sexual orientation, personal appearance, military status, gender identity or expression, genetic information, political affiliation, educational status, unemployment status, place of residence or business, source of income, or reproductive health decision making. Additionally, harassment or discrimination based on these characteristics will not be tolerated at NDI. To perform the essential functions of this position, reasonable accommodations are available to qualified individuals with disabilities and qualified individuals who have limitations due to pregnancy, childbirth, breastfeeding or medical related condition.

Resident Senior Finance and Administration Manager: Ethiopia
International
Southern & East Africa
Ethiopia

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